A world-class invoice-to-pay platform that transforms manual accounts payable into automated workflows. From vendor submission to payment release — every step is tracked, audited, and optimised.
6
Invoice Types
Standard, Credit, Debit, Proforma, Client Gov, Framework
7
User Roles
Granular RBAC with delegation of authority
8
Dashboards
Real-time analytics with interactive visualisations
4
Integrations
SAP, Contracting, ECM, and Treasury adapters
Core Capabilities
From OCR capture to payment release, every step is automated, audited, and optimised for compliance and efficiency.
Intelligent optical character recognition automatically extracts vendor details, amounts, VAT, line items, and dates from uploaded invoices — eliminating manual data entry.
Design multi-step approval chains per invoice type with auto-approve thresholds, optional steps, SLA deadlines, breach escalation, and daily reminder emails.
Automatically validates invoices against purchase orders and service receipts — matching amounts, quantities, and descriptions with exception flagging for mismatches.
Every invoice is validated against SAP purchase order budgets in real time. Configurable buffer tolerances, automatic warnings, and hard stops prevent overspend.
Vendors register, manage profiles, submit invoices, upload BBBEE certificates, track payment status, and receive remittance advice — all through a dedicated portal.
Group approved invoices into payment batches with automated releaser rotation, treasury authorisation, SAP posting, and automatic remittance advice delivery.
How It Works
A streamlined pipeline from invoice submission to vendor payment, with full audit trail at every stage.
Vendors upload invoices with supporting documents through the self-service portal or secure upload links.
OCR automatically reads invoice data. Checklist verification, duplicate detection, and vendor cross-referencing run instantly.
Configurable multi-step workflows route invoices to the right approvers with SLA tracking and auto-escalation.
3-way matching validates invoice against purchase order and service receipt. Budget checks run against SAP in real time.
Approved invoices enter payment batches. Releasers authorise payment runs. Vendors receive remittance advice automatically.
Everything You Need
Every feature purpose-built for enterprise accounts payable automation.
6 Invoice Types
Standard, Credit Note, Debit Note, Proforma, Client Government, Framework Order
OCR Data Extraction
Automatic reading of vendor details, amounts, VAT, and line items
Duplicate Detection
Automatic flagging of duplicate invoice numbers and amounts
Priority Scoring
Intelligent scoring based on vendor history, amount, and due date
Multi-Step Approvals
Configurable workflows with optional steps and SLA tracking
Auto-Escalation
SLA breach detection with automatic escalation to administrators
Daily Reminders
Automatic email reminders for pending approval items
3-Way Matching
Invoice-PO-Receipt validation with mismatch exception handling
Budget Validation
Real-time SAP budget checking with configurable buffer tolerance
Service Receipts
Goods receipt confirmation with quantity and amount verification
Payment Batches
Group invoices into batches with releaser rotation and treasury authorisation
Remittance Advice
Automatic remittance advice generation and email delivery to vendors
6 Notification Types
Info, Warning, Action Required, Approval, Reminder, Escalation
Vendor Portal
Self-service registration, invoice submission, and payment tracking
BBBEE Tracking
Certificate uploads, level tracking, expiry monitoring, and ownership flags
Secure Upload Links
Token-based secure document upload for external vendors
Real-Time Analytics
Interactive visualisations for every stakeholder — from finance teams tracking cash flow to executives monitoring KPIs.
Throughput metrics, status distribution, and processing time analytics.
PO budget utilisation, spend tracking, and variance analysis.
Payment forecasting, payment calendar, and liquidity analysis.
Vendor metrics, on-time delivery, and invoice accuracy scores.
Expense trends, cost centre analysis, and spending patterns.
Audit metrics, compliance tracking, and SLA performance.
Payment timing, settlement tracking, and cycle metrics.
Executive KPIs, trends, and forecasting summaries.
Enterprise Security
POPIA and GDPR compliant by design. Every layer — from database to UI — enforces role-based access, encryption, and complete auditability.
Row-Level Security
PostgreSQL RLS policies ensure users only see data their role permits.
Built for South African and international data protection regulations. Consent tracking, data isolation, and retention policies enforced at every level.
TOTP-based MFA support with per-user enablement. SSO-ready via SAML/OAuth for enterprise identity providers.
7 distinct user roles — Admin, Finance Admin, Approver, Releaser, Treasury, Auditor, and Vendor — with route-level and component-level permission enforcement.
Every action is recorded with user attribution, IP address, timestamp, entity references, and detailed change descriptions. Fully queryable and exportable.
TLS encryption in transit, AES-256 encryption at rest, Row-Level Security policies, and parameterised queries preventing SQL injection.
XSS prevention, HTML stripping, CSRF protection, rate limiting, input sanitisation, and CDATA escaping in XML exports.
Enterprise Integrations
Production-ready adapter architecture for seamless integration with SAP, document management, contracting, and treasury systems.
Purchase order sync, real-time budget validation, service receipts, payment batch posting, and batch exception handling.
Vendor validation, contract lookup, data mismatch detection, and vendor status verification against the contracting system.
Document storage, archival, full-text search, retention policy enforcement, and automatic archival schedules.
Payment instruction submission, bulk payment processing, bank reference tracking, and settlement confirmation.
Access Control
Every user sees only what their role permits. Route-level guards, component-level checks, and Row-Level Security work in concert to enforce the principle of least privilege.
Includes delegation of authority for temporary role hand-offs with configurable start and end dates.
Administrator
Full system access, user management, and configuration
Finance Admin
Invoice approval, vendor management, finance operations
Approver
Invoice review and approval within assigned workflows
Releaser
Payment batch review and release authorisation
Treasury
Payment runs, cash flow management, and remittance
Auditor
Audit logs, compliance reporting, and vendor audits
Vendor
Self-service invoice submission and payment tracking
Notifications
Keep every stakeholder informed with real-time in-app notifications and transactional email delivery.
Real-time notification dashboard with unread counts, mark-as-read, and role-based filtering.
Approval requests, daily reminders, SLA breach alerts, approval/rejection notices, remittance advice, and upload requests.
Automatic detection when approval deadlines are missed, with escalation emails sent to administrators.
Approvers receive daily summaries of pending items with invoice details and deadlines.
Supabase Realtime subscriptions push live updates for invoices, notifications, and payment batches.
Vendors automatically receive payment confirmation emails with remittance advice details.
Reporting & Export
Every data table in the platform can be exported with full filtering. Export logs track who downloaded what, when, and with which filters applied.
CSV
Custom column definitions
JSON
Data interchange
XML
CDATA-escaped, secure
Formal documents
Join organisations streamlining accounts payable with OCR capture, automated workflows, 3-way matching, and real-time analytics.